What is the difference between suggested contacts and contacts in outlook

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Archived Forums. This IT Professional forum is for general questions, feedback, or anything else related to Office Spiceworks Help Desk. The help desk software for IT. Track users' IT needs, easily, and with only the features you need. Learn More ». Important: Do not use a nickname list created in an Outlook profile for another mailbox, or for a mailbox on a remote Exchange server. NK2 extension. Rename the.

Copy the. Choose your Exchange profile if prompted. This topic has been locked by an administrator and is no longer open for commenting. Last reviewed on May 1, Comments. Outlook is working fine, but there is some confusion about the auto-complete list and the Suggested Contacts feature.

Also see Understanding Autocomplete cache NK2 for file paths and more information, especially if using Outlook or Outlook The auto-complete list, aka the NK2 file, was a separate file in Outlook and Outlook In Outlook , its a hidden message in the data file.

Addresses are added to the hidden cache file as you send new messages and replies. Because the cache is stored in the data file or mailbox, it moves with you and you'll have the auto-complete list when you open your mailbox on any computer using Outlook You can clear the auto-complete list by going to File, Options, Mail - the option to use the auto-complete list and the button to empty it are in the Send messages section about halfway down the dialog.

If you prefer using a command line, switch, it's CleanAutoCompleteCache. It will not remove contacts stored in your data file in the Suggested Contacts folder see next section. To disable the autocomplete list by editing the registry, you need to set the ShowAutoSug data value to 0. Administrators can disable it for all users using GPO. To use with other versions of Outlook that support auto-complete, change 14 in the path to the correct version number for your version of Outlook. Suggested contacts is a "one-hit wonder" feature available only in Outlook that creates contacts for addresses you send mail to when the address is not already in your address books.

With the introduction of the auto-complete list in Outlook , we saw many, many users who used the auto-complete list as their address book. They never saved the addresses to contacts and if the NK2 file became corrupted, they lost the addresses.

Suggested Contacts was supposed to be the answer for this problem. Automatically creating contacts for everyone you reply to tends to result in a contacts folder filled with addresses you'll never need, so Outlook used the Suggested Contacts folder to avoid polluting the Contacts folder.

While it was a much requested featured over the years, Suggested Contacts was not popular and was removed from Outlook Suggested Contacts solves both problems easily: by using a separate Contacts folder, the "good contacts" folder is not polluted with useless contacts and you don't need to remember to create contacts or worry about losing the auto-complete list. Note that while this will stop Outlook from creating new contacts in the Suggested Contacts folder, it will not delete the contacts currently in the Suggested Contacts folder.

Open a new message and click the To button, select all of the names in the Suggested Contacts folder and add them to the message. Repeat for your Contacts folder. Close the message without sending. Note that there is a limit to the number of names you can have on the autocomplete list. In Outlook , it's In Outlook and it's In all versions, it's an MRU - most recently used - list, so frequently used addresses will always be on the list.

In most cases, this will fix the problem. In most cases, this brute force method is not needed and simply clearing the cache and letting Outlook rebuild it will work. Close Outlook. In the Start menu's Search field or in the Address bar of Windows Explorer, type or paste the following command to open Windows Explorer to the Appdata local folder.

Users with Exchange mailboxes should switch to online mode before deleting the roamcache folder then re-enable cached mode after starting Outlook. My real question is the graphic… How do you get the torn paper look? Thanks, J. Your email address will not be published. Save my name, email, and website in this browser for the next time I comment. Open a new mail message. Highlight all the names. Click once on the top name, scroll to the bottom, hold the Shift key down and click once on the bottom name.

Click on the TO: button so all the names are added as recipients of the message. Click OK to return to the message. Click on the X to close the message and click on NO when it asks if you want to save changes.